Boyce Thompson Institute for Plant Research
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Human Resources

Welcome to The Boyce Thompson Institute’s Human Resources & Payroll home page. The following web pages are your best resource for immediate access to employment, pay and benefits information at BTI.


Cornell Classes start August 28th – See HR to enroll.

News Letter

Human Resources

Jane Calder Director of Human Resources
Phone: 607-254-3500

Heidi Volk Payroll Accountant
Phone: 607-254-7262

Current Employees


Health Benefits

All Regular full and part time employees working 20 hours or more per week are eligible for benefits.

Excellus Blue Cross/Blue Shield

Guardian Dental

Flexible Spending Accounts (FSA’s)

Child Health Plus

Disability Benefits

Business Travel Accident Insurance

AFLAC Supplemental

Retirement Benefits

ritement plans

BTI offers a 403(b) plan to all eligible employees. Employees regularly working 20 hours per week are eligible to enroll in this plan beginning on their first day of employment. A brief description of the retirement plan is outlined below. For complete information, please see the summary plan description (SPD).

403(b) Plan

Accessing your 403(b) Account

Life Insurance

Guardian Group Term Life Insurance
Eligible BTI employees receive coverage of two times their annual salary up to $150,000 per year. Regular employees working 20 hours or more per week are eligible for life insurance coverage.

Guardian Supplemental Life Insurance
Employee, spouse, and child term life insurance coverage is available to employees. Premiums are based on employee’s age and coverage election.


Paid Time Off Policy

BTI Paid Holidays


Jury Duty

Family and Medical Leave Act

Other Benefits

Employee Assistance Program

Tuition Reimbursement Plan


For more information see Identity Theft 911

Workers Compensation

In the event of a workplace accident, please contact Human Resources immediately. It is your responsibility to report all accidents to HR.

BTI Safety Policy


Employees receive an annual evaluation on either January 1 (Administrative and Support staff) or their anniversary date (Postdoctoral Associates and Research Associate). Evaluations include an employee self-statement, and a supervisor review. Evaluations may be completed in HROnline.

New Employees

New Employees

New Employment

Prospective Employees

Job Openings

New Employees



I-9 Documentation

Direct Deposit

Employee Handbook
Training & Safety
Employee Benefits Package Summary
Why BTI?
Living in Ithaca

Retirees and Past Employees

Retirees and Past Employees

Past Employees


Past employees of BTI may have 403(b) accounts with First Niagara, Fidelity, TIAA CREF or T. Rowe Price. For distributions of funds with First Niagara, please contact Jane Calder. For distributions of all other funds, please contact the service provider directly.

Pension & Distributions

Please contact Jane Calder for questions regarding pension distributions.


Employees are eligible to enroll in COBRA, continued health and/or dental insurance coverage, for up to 18 months after ending employment. Employees must enroll within 60 days to be eligible. For more information, and to enroll, please contact Lisa Christian.

Current Retirees

Excellus Health Insurance
MVP Gold Health Insurance

State Street

For changes to tax withholding, direct deposit or address changes, please contact Jane Calder.

Links to Tax Resources

Internal Revenue Services
New York State Department of Taxation

Quick Links

403 (b)
Flex Spending Account (FSA)

Employment Verification

Please contact the payroll & benefits coordinator

International Employee or Visitor

International Employee or Visitor

Applying for a Visa Stamp

All visiting scholars must have a valid Visa Entry Stamp in order to re-enter the country.

For more information, please visit the

ESL Classes

BTI offers ESL classes to employees and family members. For more information contact the HR Assistant

J1 Scholars

What is a J1 Visa?

J1 Health Requirements

To comply with visa regulations, you must obtain 1) a health insurance policy AND, 2) a repatriation insurance policy that will cover you for the length of your stay in the U.S. The Boyce Thompson Institute offers health insurance to its exchange visitors and their families. You are responsible for purchasing repatriation insurance. If you have any questions regarding insurances, please contact the HR Assistant.

Traveling With your J1 Visa

Visiting Scholars need to have the following documents to re-enter the U.S.

1. Passport
2. Visa Stamp
3. DS-2019 with Travel Signature on the right hand side (contact the HR Assistant if you need a signature)
4. Letter from BTI confirming your stay

H1-B Scholars

Applying for an H1-B Visa?

To apply for an H1-B visa, please complete the forms below and return to the HR Assistant:

1. Applicant Checklist (direct link to current form)
2. Employment Record (direct link to current form)

Traveling with your H1-B Visa

Visiting Scholars need to have the following documents to re-enter the U.S.

1. Passport
2. Visa Stamp
3. Form I-797 (original)
4. Form I-129
5. Labor Condition Application
6. Letter from BTI confirming your stay



Q: Payroll or Stipend?

Q: What paperwork is needed?

Q: What does the new employee need to bring to orientation?

Q: When is orientation?

Resources for Managers


New hire orientation
Bi-weekly paycheck
Bi-weekly time sheet
Direct deposit available
Taxes withheld
Mandated Benefits


Bi-weekly stipend
Check request for summer required w/copy of intern letter
W-9 form
No benefits
No taxes withheld